Privacy Policy – Van Landschoot Events CommV

Van Landschoot Events CommV


Registered office: Camiel Adriaensstraat 16/104, 8470 Gistel, Belgium
Company / VAT number: BE 0794.228.674

(hereinafter referred to as “Van Landschoot Events”)

declares the following:


Van Landschoot Events processes personal data in the context of providing services to customers, when communicating through contact forms, when handling event requests or bookings, and when using its website. Depending on the situation, Van Landschoot Events acts as either a data controller or a data processor.

When Van Landschoot Events determines the purposes and means of processing personal data, it acts as the data controller. When personal data is processed on behalf of a customer or partner, Van Landschoot Events acts as a data processor.

Van Landschoot Events recognizes the importance of privacy and secure data processing. Both Van Landschoot Events and its customers commit to processing personal data in accordance with applicable Belgian and European legislation, including the Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data and the General Data Protection Regulation (GDPR – Regulation EU 2016/679).

If legislation changes, this policy may be updated accordingly. The most recent version of the privacy policy will always be available via the Van Landschoot Events website.


DEFINITIONS

For a clear understanding of this privacy policy, the following terms are defined as follows:

GDPR
The General Data Protection Regulation – Regulation (EU) 2016/679.

Personal Data
Any information relating to an identified or identifiable natural person.

Data Subject
The natural person to whom the personal data relates.

Consent
A freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they agree to the processing of personal data.

Processor
The party that processes personal data on behalf of a data controller.

Processing
Any operation performed on personal data such as collecting, storing, using, transferring, or deleting data.

Data Controller
The party that determines the purposes and means of processing personal data.

Data Breach
A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data.


SCOPE OF THIS PRIVACY POLICY


Contractual relationships

This policy applies to all contractual relationships between Van Landschoot Events and its customers, suppliers, or other stakeholders during the entire duration of the collaboration.

Exceptions are only possible where required by law or by mutual (explicit or implicit) agreement.

Substantive changes to this policy will be announced via the website.


Use of the website

By visiting the Van Landschoot Events website or using contact forms, the data subject agrees to this policy and to the use of their personal data for the purposes for which it was provided (in accordance with Art. 6.1.a and 6.1.b GDPR).

Van Landschoot Events cannot guarantee the accuracy or completeness of external links on its website.


PROCESSING OF PERSONAL DATA

Personal data is always collected and processed in a transparent manner for clearly defined and legitimate purposes.

Van Landschoot Events only processes data that is necessary and ensures that the data remains accurate and up to date.

Within the context of its services, the following personal data may be processed:

  • First and last name
  • Email address
  • Phone number
  • Address details
  • VAT number (for business customers)
  • Booking or event details
  • Other information voluntarily shared via contact forms or communication

Special categories of personal data are not processed unless strictly necessary and with explicit consent.

Personal data is stored only for as long as necessary for the purpose of processing or as long as required by law.


LEGAL BASIS FOR PROCESSING

By using the services of Van Landschoot Events or by providing data through the website, the data subject acknowledges that the data may be processed based on:

  • performance of a contract (Art. 6.1.b GDPR)
  • legal obligation (Art. 6.1.c GDPR)
  • legitimate interest with existing customers (Art. 6.1.f GDPR)
  • explicit consent (Art. 6.1.a GDPR)

Consent may be withdrawn at any time, without retroactive effect.


PURPOSES OF PROCESSING

Type of personal data
Name, address, email, phone number, VAT number

Purpose of processing
Execution of bookings, event organization, invoicing, and compliance with legal obligations.

Type of personal data
Name, address, email

Purpose of processing
Responding to inquiries, customer communication, and follow-up regarding events or services.

Type of personal data
Name, email

Purpose of processing
Direct marketing, promotions, or newsletters (with consent or legitimate interest).

When using contact forms, it may be necessary to process certain data in order to provide a response. This information is used internally only.

The website may also use cookies. Please refer to the cookie policy for more information.


SECURITY OF PERSONAL DATA

Van Landschoot Events implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or alteration.

These measures take into account:

  • the nature of the data
  • the potential risks
  • the current state of technology

Upon simple written request, Van Landschoot Events can provide additional information regarding its security policy.


USE OF SUBPROCESSORS AND SERVICE PROVIDERS

Van Landschoot Events works with carefully selected partners and service providers who may process personal data under the supervision and instructions of Van Landschoot Events.

They are contractually bound to comply with the GDPR and to implement appropriate security measures (in accordance with Art. 28 GDPR).

Van Landschoot Events is not liable for errors by subprocessors lacking sufficient expertise, unless expressly agreed otherwise.


SHARING DATA WITH THIRD PARTIES

Van Landschoot Events does not share personal data with third parties unless:

  • it is necessary for the execution of the service
  • there is a legal obligation
  • the data subject has explicitly given consent

In the event of legally required disclosure, Van Landschoot Events will inform the data subject unless this is prohibited by law.


DATA PROCESSING WITHIN OR OUTSIDE THE EU

Van Landschoot Events limits the processing of personal data to the European Economic Area (EEA) or to countries that provide an equivalent level of data protection.

If data were to be processed outside the EEA, Van Landschoot Events will ensure appropriate safeguards are in place.

Additional information can be provided upon request.


RIGHTS OF DATA SUBJECTS

In accordance with the GDPR, every data subject has the right to:

  • access their personal data
  • correct or update their data
  • request deletion (“right to be forgotten”)
  • restrict processing
  • data portability
  • object to processing

A written request can be sent by email or by post to:


Van Landschoot Events CommV
Camiel Adriaensstraat 16/104
8470 Gistel
Belgium

A response will be provided within 30 days. If necessary, this period may be extended by two months with justification.


DATA RETENTION

Personal data is stored only for as long as necessary for the intended purpose.

Accounting and legal documents may be stored longer in accordance with legal obligations.

Other data may be anonymized where identification is no longer required.

At the end of the retention period, the data will be securely deleted.


DATA BREACHES

Van Landschoot Events takes all reasonable measures to prevent the loss or misuse of personal data.

In the event of a data breach, notification will be made to the Belgian Data Protection Authority (GBA) where legally required and, in certain cases, to the affected individuals.

Van Landschoot Events will fully cooperate with competent authorities and take corrective measures where necessary.


FINAL PROVISIONS

Van Landschoot Events supports data subjects in exercising their rights, except where restricted by legal obligations or confidentiality requirements.


Controller responsible for processing:
Van Landschoot Events CommV

For more information or complaints, you may contact the:


Belgian Data Protection Authority
Drukpersstraat 35
1000 Brussels
Belgium

www.gegevensbeschermingsautoriteit.be

If any provision of this policy is deemed invalid, the remaining provisions remain fully applicable.

In case of conflict between this policy and a separate agreement with the customer, the agreement shall prevail.

Van Landschoot Events reserves the right to update this policy in response to legislative changes or internal requirements. Significant changes will be communicated via the website.

This policy is governed exclusively by Belgian law.

Any disputes fall under the exclusive jurisdiction of the courts of the judicial district of the registered office of Van Landschoot Events CommV.